Xola integration
Arkeo agents for Xola
Arkeo agents work in your Xola account alongside your team. They catch changed bookings, put guides on each event, answer guest questions, tell guests when a trip changes, and follow up after the trip.
15 minutes. You'll know which work agents can take off your team, the hours it frees up and what it costs.
What Arkeo agents do in Xola
Each agent does one job from start to finish. They start on their own, follow your process, and your team talks to them in Slack or Teams.
- ✓Reads new and changed bookingseach 5 min
- ✓Catches a changed time or guest countnext pass
- ✓Adds a guide to any event short of staffright away
A changed booking gets caught that day, not on the day of the trip.
Xola
Slack- ✓Answers prices, times and where to meetany hour
- ✓Adds guests to the waitlist when a trip is fullas they come
- ✓Sends the hard ones to your team, written upright away
Guests get answers. Your phone stays quiet.
WhatsApp
GmailXola- ✓Sends the waiver and collects guest detailsafter booking
- ✓Texts the meeting time and placeday before
- ✓Sends any change the minute it's madeas it happens
Guests show up ready, at the right place and time.
TwilioXola
Smartwaiver- ✓Finds each booking the change hitswhen a trip changes
- ✓Offers each guest a new time or a refundper guest
- ✓Updates the guides and notes each bookingright away
Cancel a trip once. Your guests and staff hear about it.
SlackXolaTwilio- ✓Sends the thank-you and review requestday after
- ✓Sends a reminder for any balance dueper booking
- ✓Invites them back next seasonafter the trip
More reviews, more repeat guests, balances paid.
MailchimpXola
QuickBooksWorks with the rest of your software
Agents carry the work from Xola into the other software your team uses, so nothing waits for someone to copy it over.
Sling
StripeBusinesses that run on Xola
How it connects
You make the key in your own Xola account. Nothing to install on your computers, and nothing to wait for.
Where
The agents' app is set up in the Xola App Store as private, so only your account can add it. Xola's integrations team approves it, then you install it in Xola and the agents get their key.
Who can do it
Someone on your team who manages apps in your Xola account.
Plan
A Xola seller account. Xola approves the app once before the key works.
Agents can see
- Bookings, guests and amounts paid
- Your events, times and open spots
- Which guides are on each event
- Waitlists and abandoned bookings
Agents can change
- Notes and tags on bookings
- Guides on each event
- Payment reminders for balances due
- Guests on the waitlist
Agents can't
- Reach any Xola account that hasn't added the app.
- Work in your account before Xola approves the app.
- Get back in after you remove the app.
What this looks like at your business
Changed bookingsA changed time or guest count caught and a guide added.
Designed for tour and activity companiesGuest questionsTimes, prices and meeting spots answered. Hard ones sent to your team.
Designed for tour and activity companiesCancelled tripsEach guest on the trip offered a new time or a refund.
Designed for tour and activity companiesIs this you?
- You take your bookings in Xola
- Your team checks bookings, guides or guest messages by hand
- You want a busy season without more office staff
✕Just starting, with a few bookings a week: not the right fit yet.
In 15 minutes, you'll know
Book a 15-minute call
Want to see what agents would do with your Xola bookings?
That's the reason to book. In 15 minutes you'll know which work agents can take off your team.
Questions about Arkeo and Xola
Is my customers' information safe?
Yes. Each agent sees only what its job needs. Guest details never go into public AI. Agents connect to AI through business-grade connections audited under SOC 2.
What does Xola need to do?
Xola's integrations team approves the app once. Then you add it to your Xola account and the agents can start.
Will the agents change my bookings?
They make the changes your process allows, like adding a note or a guide, and send the rest to your team.
Can I turn it off?
Yes. Remove the app from your Xola account and the agents lose access right away.
What does it cost?
You get the price on the call, along with the hours it saves your team.