AlayaCare integration
Arkeo agents for AlayaCare
Arkeo agents do the office work in AlayaCare alongside your team. They build the schedule, check for missed visits and open shifts, get payroll ready, and build invoices from real visits.
15 minutes. You'll know which work agents can take off your team, the hours it frees up and what it costs.
What Arkeo agents do in AlayaCare
Each agent does one job from start to finish. They start on their own, follow your rules, and your team talks to them in Slack or Teams. Care stays with your caregivers.
- ✓Fills open visitsevery week
- ✓Matches the right caregiverper visit
- ✓Puts the schedule in AlayaCareeach week
Next week's schedule, built and in AlayaCare.
AlayaCare
Google Sheets
Slack- ✓Checks care schedules against staff schedulesevery day
- ✓Finds missed visits and open shiftsright away
- ✓Tells your team what needs fixingin Teams
Your team hears about it before the client does.
AlayaCare
Microsoft TeamsSlack- ✓Pulls visits and shiftsper pay period
- ✓Adds overtime and stat payper employee
- ✓Gets payroll ready to runsame day
A day of counting hours becomes minutes of checking.
QuickBooksAlayaCareGoogle Sheets- ✓Reads finished visitsper billing period
- ✓Adds up the hours per clientper client
- ✓Builds and sends the invoicesame day
No more calculator. Invoices match the visits.
AlayaCareQuickBooksWorks with the rest of your software
Agents carry the work from AlayaCare into the other software your team uses, so nothing waits for someone to copy it over.
Xero
Outlook
GmailBusinesses that run on AlayaCare
How it connects
You make the key in your own AlayaCare account. Nothing to install on your computers, and nothing to wait for.
Where
In your AlayaCare account. Your agency gets its own API keys and controls who can use them.
Who can do it
Your AlayaCare admin.
Plan
Any AlayaCare account. API use follows AlayaCare's API terms.
Agents can see
- Visits, shifts and open schedules
- Caregivers and when they can work
- Clients and the services they get
- Finished visit times for payroll and billing
Agents can change
- Visits on the schedule
- Which caregiver is on each visit
- Tasks for your office team
Agents can't
- Give care or change care plans. That stays with your clinical team.
- Touch anything the key wasn't given access to.
- Get back in after you turn off the API key.
What this looks like at your business
Weekly scheduleAbout 245 open visits filled a week, then checked by your scheduler.
Home care agency, running todayPayroll prep30 of 30 matched QuickBooks exactly.
Home care agency, running todayMissed visitsMissed visits and open shifts sent to your team with the cause.
Designed for home care agenciesIs this you?
- You run your agency on AlayaCare
- Your office builds schedules, counts hours or checks visits by hand
- You want to grow without more office staff
✕Just starting, with a few clients: not the right fit yet.
In 15 minutes, you'll know
Book a 15-minute call
Want to see what agents would do in your AlayaCare?
That's the reason to book. In 15 minutes you'll know which work agents can take off your team.
Questions about Arkeo and AlayaCare
Is my customers' information safe?
Yes. Each agent sees only what its job needs. Client and caregiver records never go into public AI. Agents connect to AI through business-grade connections audited under SOC 2.
Do the agents touch client care?
No. Agents do the office work: schedules, payroll prep, invoices and visit checks. Care stays with your caregivers and clinical team.
Will the agents change my schedule?
They put the schedule into AlayaCare the way your rules say, and your scheduler sees what changed.
Can I turn it off?
Yes. Turn off the API key in AlayaCare and the agents lose access right away.
What does it cost?
You get the price on the call, along with the hours it saves your team.