Agents › Operations
QuickBooks Payroll Agent
It pulls each visit and shift for the pay period, adds overtime and stat pay, and gets payroll ready in QuickBooks. A day of counting hours becomes minutes of checking.
15 minutes. You'll see how it would run at your business, the hours it frees up and what it costs.
- ✓Pulls every visit and shiftper pay period
- ✓Adds overtime and stat payper employee
- ✓Gets payroll ready to runsame day
A day of counting hours becomes minutes of checking.
QuickBooks
AlayaCare
Google SheetsHow it works
The agent does the job from start to finish, on its own schedule. Your team talks to it in Slack or Teams.
Pulls visits and shifts
When the pay period ends, it reads the finished visit times for each employee in AlayaCare.
- 2
Applies your pay rules
It adds up regular hours, overtime and stat pay for each employee, using the rules you pay by.
Lays it out for checking
It writes one row per employee in a Google Sheet, with anything that looks off flagged.
Enters the time in QuickBooks
Once the sheet is checked, it adds each employee's time entries in QuickBooks, ready for payroll.
- 5
Tells your payroll lead
Your payroll lead gets a message that payroll is ready to run, with the flags to look at.
What you get
Your team checks a sheet instead of adding up hours by hand.
Each employee's overtime and stat hours are worked out by your rules.
The time is in QuickBooks the day the pay period ends.
What this looks like at your business
Counting hoursEach visit and shift pulled for the pay period.
Designed for home care and medical servicesOvertime and stat payOne row per employee, with anything odd flagged.
Designed for home care and medical servicesPayroll readyTime entries in QuickBooks, ready to run.
Designed for home care and medical servicesBuilt for your company
Your version, set up around how you work
No two businesses run this job the same way. Your QuickBooks Payroll Agent follows your process, your rules and your software, not a template.
Daily and weekly overtime, weekends, stat days and mileage, set the way your company pays.
AlayaCare today. If your team clocks in through Deputy or ShiftCare, your version reads the hours there.
Your payroll lead, your office manager, or each branch.
Weekly, biweekly or twice a month.
Works in the software you use
You make the key in your own accounts. Nothing to install on your computers.
Part of a team of agents
Agents pass work to each other, so a job keeps moving without someone on your team handing it along.
Fills open visits in AlayaCare each week. Those are the visits the Payroll Agent counts at pay time.
“Build the schedule for Seattle.”
See this agent →Reads the same finished visits and builds each patient's invoice, so billing and payroll come from one set of hours.
No more calculator. Invoices match the visits.
See this agent →Finds missed visits and open shifts each day, so problems get fixed before pay time.
Your team hears about it before the patient does.
See this agent →Built for
Book a 15-minute call
Get your version of the QuickBooks Payroll Agent
Bring how your team does this job today. In 15 minutes you'll know how your version would run, the hours it frees up and what it costs.
Questions about the QuickBooks Payroll Agent
Is my customers' information safe?
Yes. The agent reads only the visits and pay details its job needs, in your own AlayaCare and QuickBooks accounts. Employee details never go into public AI. Agents connect to AI through business-grade connections audited under SOC 2.
Does it run payroll for me?
No. It gets payroll ready. Your payroll lead checks it and presses run.
Will it change my schedule?
No. It only reads visits in AlayaCare.
Can it follow our pay rules?
Yes. Your version uses your overtime, weekend and stat rules. We set that up with you after the call.
What does it cost?
You get the price on the call, along with the hours it saves your team.