Agents › Operations
AlayaCare Scheduling Agent
Ask it to build the week for a branch. It fills the open visits from your pattern and time-off sheet, shows you the plan in a Google Sheet, and puts it in AlayaCare once you approve.
15 minutes. You'll see how it would run at your business, the hours it frees up and what it costs.
- ✓Fills open visitsevery week
- ✓Matches the right caregiverper visit
- ✓Puts the schedule in AlayaCareeach week
“Build the schedule for Seattle.”
AlayaCare
Google Sheets
SlackHow it works
The agent does the job from start to finish, on its own schedule. Your team talks to it in Slack or Teams.
Reads your schedule and your sheet
It reads the week's open visits and your caregivers in AlayaCare, along with your pattern and time-off sheet.
- 2
Scores each caregiver
For each open visit it scores each person: same time slot, same day, close by.
- 3
Follows your rules
It never books anyone on time off, off their pattern, on the client's blocked list, or inactive for 14 days.
Shows you the week
It writes the proposed week to a Google Sheet tab, with unfilled visits first.
Posts the link
Your scheduler gets the link in Slack with the counts.
Writes it into AlayaCare
When you approve, it writes the week into AlayaCare. It only touches open visits and never deletes.
What you get
Your scheduler checks a plan instead of building it one visit at a time.
Nobody on time off, off pattern, or on a client's blocked list gets booked.
It fills open visits only. Visits already booked stay as they are.
What this looks like at your business
Open visitsAbout 245 vacant visits filled a week.
Designed for home care companiesSchedule reviewThe proposed week in one tab, unfilled visits first.
Designed for home care companiesRule checksTime off, patterns and blocked lists checked before any booking.
Designed for home care companiesBuilt for your company
Your version, set up around how you work
No two businesses run this job the same way. Your AlayaCare Scheduling Agent follows your process, your rules and your software, not a template.
Same slot, same day and close by today. Add the same caregiver for the same client, skills, or travel limits.
Each branch's scheduler, or one lead for all branches.
A Google Sheet today. If your pattern and time off live in Excel or another sheet, your version reads them there.
On request, or each week on the day your scheduler plans ahead.
Works in the software you use
You make the key in your own accounts. Nothing to install on your computers.
Part of a team of agents
Agents pass work to each other, so a job keeps moving without someone on your team handing it along.
Pulls each visit for the pay period and builds the payroll sheet in QuickBooks Run Payroll order.
A day of counting hours becomes minutes of checking.
See this agent →Checks care schedules against staff schedules each day and tells your team about missed visits and open shifts.
Your team hears about it before the patient does.
See this agent →
Reads finished visits, adds up the hours per patient, and builds the invoice.
No more calculator. Invoices match the visits.
See this agent →Built for
Book a 15-minute call
Get your version of the AlayaCare Scheduling Agent
Bring how your team does this job today. In 15 minutes you'll know how your version would run, the hours it frees up and what it costs.
Questions about the AlayaCare Scheduling Agent
Is my customers' information safe?
Yes. The agent reads only the visits, caregivers and sheet its job needs, in your own AlayaCare and Google accounts. Client and caregiver details never go into public AI. Agents connect to AI through business-grade connections audited under SOC 2.
Will it change visits that are already booked?
No. It only fills open visits, and it never deletes anything.
Does it book without asking?
No. You see the week in a Google Sheet first. It writes to AlayaCare only after you approve.
Can it follow the way we schedule?
Yes. Your version matches caregivers by your rules and sends the plan to the people you want. We set that up with you after the call.
What does it cost?
You get the price on the call, along with the hours it saves your team.