Agents › Operations
AlayaCare Payroll Agent
Ask in Slack for a pay period and a branch. It pulls the visits from AlayaCare, applies your pay rules, and hands back a payroll sheet ready to check. A day of counting hours becomes minutes of checking.
15 minutes. You'll see how it would run at your business, the hours it frees up and what it costs.
- ✓Pulls each visit for the period and brancheach pay period
- ✓Applies overtime, weekend and stat pay ruleseach employee
- ✓Writes the payroll sheet ready to checkin minutes
A day of counting hours becomes minutes of checking.
AlayaCare
Google Sheets
QuickBooks
SlackHow it works
The agent does the job from start to finish, on its own schedule. Your team talks to it in Slack or Teams.
You ask in Slack
Your payroll lead asks for a pay period and a branch in Slack. That starts the run.
Pulls the visits
It pulls each visit from the AlayaCare scheduler for that pay period and branch.
- 3
Applies your pay rules
It applies the 8 and 12 hour ladder, 40 hours a week, and weekend pay to each employee's hours.
- 4
Writes one row per employee
Each row has regular hours, weekend premium, overtime, double overtime, stat hours, mileage and any flags to look at.
Puts it in a Google Sheet
The rows go into a new tab in your Google Sheet, in the same order as QuickBooks Run Payroll, so entering it is a straight copy.
Sends you the link
You get the link back in Slack, ready to check before you run payroll.
What you get
Nobody adds up visits and overtime by hand each pay period.
Rows come in Run Payroll order, so your team checks and enters without moving columns around.
It only reads AlayaCare. It writes the payroll sheet and nothing else.
What this looks like at your business
Hours countedEach visit for the period and branch pulled in one run.
Designed for home care agenciesPayroll matched30 of 30 employees matched QuickBooks exactly.
Designed for home care agenciesPayroll sheetOne row per employee, in Run Payroll order.
Designed for home care agenciesBuilt for your company
Your version, set up around how you work
No two businesses run this job the same way. Your AlayaCare Payroll Agent follows your process, your rules and your software, not a template.
Your overtime ladder, weekend and stat pay, mileage rates, and what gets flagged. Set to your province or state and your policy.
Your payroll lead, each branch manager, or your outside bookkeeper. Each asks for their own branch.
AlayaCare, Google Sheets and QuickBooks today. If you run payroll in another tool, the sheet comes in that tool's order.
The columns, the flags and the order your payroll team works from.
Works in the software you use
You make the key in your own accounts. Nothing to install on your computers.
Part of a team of agents
Agents pass work to each other, so a job keeps moving without someone on your team handing it along.
Fills open visits and writes the week into AlayaCare, so the visits the Payroll Agent counts are the ones that were scheduled.
“Build the schedule for Seattle.”
See this agent →Finds missed visits and open shifts each day, so they get fixed before the Payroll Agent counts the period.
Your team hears about it before the patient does.
See this agent →Reads the same finished visits and builds each patient's invoice, while the Payroll Agent gets the pay side ready.
No more calculator. Invoices match the visits.
See this agent →Built for
The AlayaCare Payroll Agent works next to the other agents built for medical services.
The AlayaCare Payroll Agent works next to the other agents built for accounting and bookkeeping firms.
Book a 15-minute call
Get your version of the AlayaCare Payroll Agent
Bring how your team does this job today. In 15 minutes you'll know how your version would run, the hours it frees up and what it costs.
Questions about the AlayaCare Payroll Agent
Is my customers' information safe?
Yes. The agent reads only the visits it needs for payroll, in your own AlayaCare account. Caregiver and patient details never go into public AI. Agents connect to AI through business-grade connections audited under SOC 2.
Does it change my data?
No. It never writes to QuickBooks or AlayaCare. It writes the payroll sheet in Google Sheets, and your team runs payroll.
Can it follow our pay rules?
Yes. Your version uses your overtime ladder, weekend and stat pay, and mileage. We set that up with you after the call.
Can I turn it off?
Yes. Remove its key in AlayaCare and the agent loses access right away.
What does it cost?
You get the price on the call, along with the hours it saves your team.