Neither WooCommerce nor Asana has a built-in WooCommerce Asana integration. The usual way is Zapier, which needs WooCommerce's paid Zapier extension, to make an Asana task for each order. A free WordPress plugin, ShopFlow for Asana, does the same one way, and you can email orders into an Asana project. Where they stop: a task is made once, and a refund, a cancel or a change to the order never reaches it. Done tasks don't mark the order done. AI agents keep each order and its task matched and tell your team what is late.
What a WooCommerce Asana integration has to do
Some orders are more than a box to ship. A custom print, an engraving, a gift basket, a service you book: each needs a few people to do a few things, and Asana is where your team tracks that work. With no link, someone reads each new order in WooCommerce and types a task into Asana by hand.
So a good connection does more than make the task. It puts the order number, the items and the due date on the task, in the right project. It changes the task when the order changes, like a refund or a new address. And when the task is done, the order in WooCommerce moves to Completed, so the customer hears about it.
Three ways to connect WooCommerce and Asana
All three go from WooCommerce to Asana. Only the first can be built to go back.
A Zapier zap
- How it works
- Install the Zapier Integration for WooCommerce, a paid extension sold on WooCommerce.com. In Zapier, WooCommerce's Order trigger starts the zap and Asana's Create Task makes the task. Zapier also has Asana's Completed Task trigger and WooCommerce's Update Order action, so a second zap can mark the order done.
- Good for
- Stores that want a task for each paid order, with the order details on it, and no code.
- Where it breaks
- The extension's docs say the Order trigger rules also fire for subscription signups and renewals, and that Order updated also fires when an order is made. Order paid doesn't fire for checks, bank transfer or cash on delivery. About one in five reviews of the extension on WooCommerce.com are 1 star.
The ShopFlow for Asana plugin
- How it works
- A free plugin in the WordPress plugin directory. You add an Asana token and a project, and it makes a task for each new order with the order number, customer, products and total.
- Good for
- Small stores that want a task per order in one project, for free.
- Where it breaks
- Its own FAQ says it sends to one Asana project, can't leave out some orders, and doesn't change the task when the order's status changes. It has 10+ installs and no reviews yet.
Email orders to an Asana project
- How it works
- Each Asana project has its own email address. Add it to the Recipient(s) of the New order email, under WooCommerce > Settings > Emails, and each order email becomes a task, with the subject as the task name and the email as the description.
- Good for
- A quick test, or a store with a few orders a week.
- Where it breaks
- Asana won't make tasks from an email address that isn't linked to an Asana account, and your store's email often isn't. Order details land as one block of text, not as fields.
Arkeo agents
- How it works
- Agents read each new order in WooCommerce, make the Asana task in the right project with owners and due dates, change it when the order changes, mark the order done when the task is done, and tell your ops lead about orders sitting too long.
- Good for
- Stores where orders turn into work for a team: made to order, custom jobs, bookings.
- Where it breaks
- Anything your rules keep for a person, like a refund over a set amount or an order with a problem, goes to your team in one message.
How to connect WooCommerce to Asana with Zapier
These follow the extension's docs and Zapier's own template. Open them for the screens.
- 1Install the Zapier extension in WooCommerce
Get Zapier Integration for WooCommerce from WooCommerce.com and install it on your store. It needs WordPress 6.4 and WooCommerce 8.3 or later, and a Zapier account.
- 2Set the Order trigger rule
In Zapier, start with WooCommerce's Order trigger and set the Trigger Rule. Order status changed to Processing is a safe start; Order updated fires on new orders too, so it can make two tasks.
- 3Make the Asana task
Add Asana's Create Task. Set the Workspace and project, and put the order number in the Task Name so your team can find it. Add the items, due date and assignee.
- 4Close the loop back to WooCommerce
Build a second zap: Asana's Completed Task trigger, then WooCommerce's Update Order, so the order moves to Completed when the work is done.
- 5
Test with real orders
Place a test order, a refund and a subscription renewal if you sell them. Check how many tasks each one makes before you turn it on for the team.
Where the WooCommerce Asana integration stops
Each of these makes a task when an order comes in. What happens to the order after that is still checked by hand.
A task is made once. The ShopFlow plugin's FAQ says it doesn't update the task when the order's status changes. With Zapier, a refund, a cancel or a new shipping address only reaches Asana if you build a zap for each one, and find the right task first.
Triggers fire more than people expect. The extension's own docs say its Order rules also fire for subscription signups and renewals, and that Order updated fires when an order is made, which can make two tasks for one order. Order paid never fires for checks, bank transfer or cash on delivery, so those orders get no task at all. In a March 2025 thread on Zapier's forum, a store owner said that when several orders came in at once, zap runs overlapped and customers got files with other orders' details.
Email has its own wall. In Asana's forum, Asana's answer in a November 2025 thread was that it's not possible to email tasks to Asana from addresses not linked to an account. A store's order email usually isn't one, so the email bounces and no task is made.
Then someone has to catch it: the order with no task, the task for a refunded order, the job marked done in Asana while the customer still waits for the Completed email.
The agents that do it
Each agent does one job from start to finish in your own WooCommerce and Asana. Your team gets the orders that need a person.
Late orders found before the customer asks.
- Checks orders are paid, packed and shippedevery day
- Finds orders sitting too longsame day
- Tells your ops lead and the customerright away
Stop selling what you don't have.
- Compares store stock to the warehouseevery day
- Finds why counts don't matchper product
- Fixes the count or tells your ops leadright away
New clients start on day one, not next week.
- Spots a won deal in your CRMas it happens
- Creates the project from your template, with owners and due datessame day
- Posts the kickoff to your teamright away
No request gets lost in an inbox.
- Reads requests from email and formsas they land
- Creates the task with an owner and due dateright away
- Tells the person who askedright away
Questions
Is my customers' information safe?
Yes. Agents work in your own WooCommerce and Asana and see only what their job needs. Customer details never go into public AI. Agents connect to AI through business-grade connections audited under SOC 2.
Does Asana integrate with WooCommerce?
Not on its own. Neither company makes a direct WooCommerce Asana integration. You connect them with Zapier and WooCommerce's paid Zapier extension, a WordPress plugin like ShopFlow for Asana, or by emailing orders to an Asana project.
Can a done task in Asana mark the WooCommerce order complete?
Yes, with Zapier. Build a zap with Asana's Completed Task trigger and WooCommerce's Update Order action. The ShopFlow plugin and the email route only go one way.
Why does one order make two Asana tasks?
Usually the trigger rule. The extension's docs say Order updated also fires when an order is made, and subscription renewals fire the Order rules too. Use one status rule, like Processing, and test it.
What does it cost?
You get the price on the call, along with the hours it saves your team.